Visions Event Solutions Ltd Terms & Conditions DEFINITIONS The ‘Customer' means the person, firm or company for whom the work is to be carried out for. 'Visions Event Solutions Ltd' means Visions Event Solutions Ltd of 18 Mannock Way, Woodley, Reading, Berkshire, RG5 4XW. 'Quotation' means any document supplied in writing to the Customer by Visions Event Solutions Ltd specifying the date, time, place or places, equipment and price of any work, goods or services to be carried out or supplied by Visions Event Solutions Ltd. GENERAL 1. Visions Event Solutions Ltd (herein after known as VES) supplies on hire (or as otherwise set out in writing) event production equipment and components thereof (as set out in writing whether by quotation or other format). Any goods or services supplied by VES are sold, hired or supplied under these Terms and Conditions of Business. VES reserve the right to substitute or vary all or some of the items of equipment set out in such writing or quotation provided that this does not affect standards of quality. 2. Any quotation by VES supplied to the Customer and these terms and conditions comprise the total agreement between VES and the Customer. The counter signatory of any quotation shall be deemed as acceptance of the terms and conditions of contract. 3. Any quotation made by VES is valid for 21 days from the date thereof. If it has not been accepted in writing during this period VES reserve the right to re-quote. 4. VES has specialist crew to operate equipment supplied by VES. It is preferable to use crew supplied by VES. VES cannot accept responsibility for the standard of light and sound if the crew is not supplied by VES. 5. The Customer shall make all arrangements with the Performers, Venue and any others concerned to ensure that rehearsals and work carried out hereunder can be made at the time and in the manner agreed between VES and the Customer. 6. VES will specify by quotation the equipment and personnel to be supplied and the Customer shall ensure that the work to be carried out hereunder does not contravene any laws, bylaws, local, national, European Union or international working regulations (including but not limited to Health & Safety at Work provisions) both in the United Kingdom or overseas at the venues booked by or on behalf of the Customer. 7. The Customer must satisfy itself that the venue and power supply is sufficient to accommodate the equipment supplied by VES and set out in any quotation. 8. VES disclaim any liability for the non-arrival of equipment or crew due to the itinerary not allowing sufficient time for travelling between venues, bad weather or delayed trains ferries or for any other reason whatsoever beyond the control of VES. 9. VES can not guarantee any sight lines TERMS FOR PAYMENT 1. Payment must be made in full no later than seven days before the event or hire unless at the sole discretion of VES. Where VES grants the Customer credit, all invoices for goods or services shall become due and payable within 30 days of the date of such invoice. Any due amount unpaid shall carry interest at the rate of 2% per month above base rate. 2. Where payment is not made within the period prescribed by these terms VES shall have an equitable lien or other similar right over any goods or other property of the Customer in its possession or under its control. The Customer shall be responsible for and indemnifies VES in respect of any reasonable costs arising out of VES exercise of its lien and rights hereunder. Where any charges of removal or storage are made by VES these terms should apply as if they were part of the contract price. The rights and duties arising hereunder are without prejudice to rights that arise out of Common Law. EXPENSES 1. VES reserve the right to claim any additional expenses properly incurred during the course of the work carried out by VES but not covered by any quotation. 3. The Customer shall indemnify VES against all loss, costs, claims, damages and other sums payable by VES due to the unsuitability of the Venue or due to lack of control of audiences or the public attending the venue while in the Customers possession. 1. Work for which a quotation has been given by VES and accepted by and then cancelled by the Customer (whether in writing or not): a) Not less than seven days before the commencement of the work VES will be entitled to charge one half of the price. Any charges payable hereunder will become due and owing immediately on receipt of such cancellation. b) Less than seven days before the commencement of the work is due VES will be entitled to charge the full cost and Any charges payable hereunder will become due and owing immediately on receipt of such cancellation. c) In addition to both a and b VES shall be entitled to payment for all costs and expenses incurred to that date in respect of the work quoted for. 2. Deposits paid are non refundable. LOSS OR DAMAGE BREACH OF AGREEMENT 1. In the event off cancellation or breach of any agreement made under these terms after the commencement of the work any deposit or money paid hereunder shall be forfeited to VES. 2. No waiver by VES of any breach of the contract shall be considered as a waiver of any subsequent breach of the same or any other provision. DELAY POSTPONEMENT OR ABANDONMENT 1. In the event of delay, postponement or abandonment as a result of fire, storm, lightening, national emergency, labour dispute, strike, lock out, civil disturbance, explosion, inevitable accident, weather conditions or any other reason whatsoever not within the control of VES whether of the same sort or not, VES shall be relieved of its obligations under this agreement notwithstanding any rights or remedies VES may have in respect of work done to the date. 2. VES shall not be liable for any consequential or exceptional loss suffered or any sums payable by the Customer. CARE OF EQUIPMENT 1. The customer shall:- a) Take good care of the equipment and only use it for the purposes for which it was supplied and not part with possession of equipment supplied to any third party without the written consent of VES. c) Not move the equipment from its sitting (unless this is incompatible with the purpose stated in writing or quotation for which the equipment was supplied) or attempt to adjust the equipment or interfere with it or any of its components parts in any way. c) Ascertain from VES the replacement value of the equipment and arrange all risks insurance thereon at the Customer's own expense. CUSTOMER'S EQUIPMENT If the Customer as a matter of convenience requests VES to transport equipment belonging to the Customer such equipment will be entirely at the Customer's risk and VES shall not be responsible for any loss or damage even if caused by VES negligence. DELIVERY In the absence of special provisions VES shall be entitled to make delivery of any article that it is liable to deliver by sending the same at the Customer's risk by delivery by any carrier selected by VES at their own discretion. FOREIGN REGULATIONS COMPLAINTS Any complaint with regard to the quality or condition of the work carried out or goods supplied by VES shall be made by notice in writing to VES within seven days of the completion of the work or the supply of the goods. In the absence of any such complaint within that period such work or goods shall be deemed satisfactory. |
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